Rules and Regulations

The Responsible Party must be a registered entity with the Georgia Secretary of State.

Responsible Party agrees to save, defend and indemnify the DeKalb County Board of Education, the DeKalb County School District and all of its officials, agents, and employees from and against any and all claims, actions or causes of action, loss damage, injury, costs (including court costs and attorneys’ fees), charge liability or exposure, including, but not limited to, any loss resulting from or arising out of or in any way connected with the use of a school’s facility and/or grounds.

Monday-Friday (August-May): After school to 9:00 PM; Saturday & Sunday (August-May) 9:00 AM to 9:00 PM.
Monday-Sunday (June-July): 9:00 AM-9:00 PM All times are subject to school and personnel availability.
Facility Use Agreements are limited to the time period of one semester/summer months. Additional requested dates require a new agreement.

Kitchen space, kitchen equipment and playgrounds may not be used by any outside organization.
Fields used by sports organizations may only be used for practice (no games, tournaments, etc.).

Organizations utilizing school facilities must submit to a Criminal Background Check (CBC) from the respective company for each employee who will provide services within DeKalb County School District School Facilities. The Criminal Check must be completed with the DeKalb County School District Department of Public Safety prior to using the school.

The sale, use or possession of alcohol is prohibited on any school property requested for use through this agreement.

No construction shall be made on school property by any group, nor any alterations made to existing school facilities, except when written permission from the Office of the Superintendent is secured.

DCSD custodial employee must be on site during use of any facility by an outside organization. Labor charges to cover any expected overtime to be worked by a DCSD custodial employee for an event or events may not be waived. Payments made for use and to cover labor charges are made in anticipation of the use and will not be reduced or returned upon cancellation of a scheduled event or events by an outside organization due to any reason, including weather.

Upon final approval, payments are final and non-refundable.

Per Board Policy KG and KG-R(1), a certificate of insurance that meets the following requirements must be filed prior to facility use:

The school district reserves the right to request additional insured policy endorsements from requesting organizations before granting final approval of any Facility Use Application/Agreement.

The Responsible Party acknowledges the terms and conditions for use of DeKalb County School District (DCSD) facilities and fields referenced in this agreement and in Board Policy KG and KG-R(1) and contractually obligate itself to adhere to them. Additionally, the Responsible Party specifically obligates itself to the payment, indemnity and insurance requirements contained in this agreement.

All state and local laws, statutes, ordinances and codes shall be strictly observed. Failure to do so shall constitute a breach of this agreement and all rights to continued use of the facility will be revoked immediately.